If you're an owner-operator or small fleet owner, keeping your books straight while on the road can feel like a second job. These five services—from specialized trucking platforms to full-service virtual bookkeepers—can help you take control of your finances.
The State of Virtual Bookkeeping for Trucking
The trucking industry runs on tight margins, and every mile counts. Yet many owner-operators and small carriers still rely on shoeboxes full of receipts and spreadsheets that never quite add up. Virtual bookkeeping services have stepped in to fill this gap, offering everything from automated expense tracking to dedicated human bookkeepers who understand the unique costs of life on the road. Whether you need help with fuel taxes, per diem tracking, or just want clean monthly financials, these services are designed to keep you moving—without the headache of paperwork piling up in the cab.
How We Evaluated These Services
To put together this list, we looked at each service's ability to handle the specific needs of trucking and logistics businesses. We considered the scope of services offered—from basic bookkeeping to full payroll and tax support—and how well each integrates with tools like QuickBooks. We also weighed pricing transparency, ease of use, and whether the service offers a personal touch or relies purely on automation. Finally, we considered how each service fits the lifestyle of a trucker: can you send in receipts from your phone, get real-time reports, and talk to a human when you need help?
Here's a quick look at the five services we're covering, from full-service virtual bookkeepers to specialized trucking software.
| Provider | Best For |
|---|---|
| Bench Accounting | Owner-operators who want a dedicated bookkeeping team and done-for-you monthly financials. |
| Mark Pompeo Bookkeeping – Virtual Bookkeeping and QuickBooks ProAdvisor, Montvale, NJ | Trucking and logistics businesses that want a personalized, data-driven bookkeeper with QuickBooks expertise. |
| ATBS | Owner-operators who want a specialized trucking bookkeeping and tax service with decades of industry experience. |
| Rigbooks | Owner-operators who want an affordable, self-serve tool to track costs and profitability per load. |
| Truckbase | Small carriers that need a full trucking management system with seamless QuickBooks integration. |
The Five Services, Up Close
#1 Bench Accounting
A screenshot of the Bench Accounting website.
Bench Accounting pairs you with a dedicated bookkeeping team and intuitive software that automates the busywork. You get monthly financial statements, catch-up bookkeeping if you're behind, and even tax filing and advisory services. Their platform lets you upload documents and message your team anytime, making it easy to stay on top of your books from the road. Bench's focus on human support combined with automation makes it a solid choice for truckers who want a done-for-you solution without learning complex software. They also offer integration with banking and other tools, so your transactions flow in automatically. If you're looking for a reliable, full-service bookkeeping partner, Bench is a strong contender.
#2 Mark Pompeo Bookkeeping – Virtual Bookkeeping and QuickBooks ProAdvisor, Montvale, NJ
A screenshot of the Mark Pompeo Bookkeeping website.
Mark Pompeo Bookkeeping is a virtual bookkeeping service based in Montvale, NJ, but serving clients nationwide. Mark brings a data-driven approach to bookkeeping, with an engineering degree and MBA, and specializes in industries like trucking, warehousing, and music. He offers monthly bookkeeping, cleanup and catch-up services, QuickBooks training, and payroll support, all tailored to your business. As a QuickBooks ProAdvisor and Intuit-certified bookkeeper, he can help you make sense of your numbers and use QuickBooks with confidence. His personalized, one-on-one approach is perfect for truckers who want a dedicated expert who understands their industry. Plus, he offers a free consultation to get you started.
#3 ATBS
A screenshot of the ATBS website.
ATBS has been a go-to resource for owner-operator truck drivers for decades, offering specialized bookkeeping, tax preparation, and business consulting. They understand the unique financial challenges of trucking, from per diem deductions to fuel tax reporting. Their service includes scanning and archiving your receipts, so you can simply snap a photo and send it in—no more shoeboxes. ATBS also provides year-round support and tools like the ATBS Hub to keep you connected. If you want a service that's built specifically for truckers, ATBS is a veteran in the space. They also offer pricing plans that scale with your needs, making them accessible for drivers at any stage.
#4 Rigbooks
A screenshot of the Rigbooks website.
Rigbooks is a software platform designed specifically for owner-operators, helping you track income, expenses, and profitability per load. It starts at just $19 a month, making it an affordable DIY option for truckers who want to manage their own books. The platform lets you log receipts, track miles, and see your cost per mile in real time, so you always know which loads are actually making you money. Rigbooks is built for the road, with a mobile-friendly interface that works from your phone. While it doesn't offer human bookkeeping support, it's a powerful tool for drivers who prefer a hands-on approach. If you're comfortable with numbers and want full control, Rigbooks gives you the insights you need.
#5 Truckbase
A screenshot of the Truckbase website.
Truckbase is a comprehensive trucking management software that goes beyond bookkeeping, offering dispatch, ELD integration, invoicing, and driver settlements. It syncs directly with QuickBooks, eliminating double entry and ensuring your financials are always up to date. Truckbase is designed for small to mid-sized carriers, with features like customer portals and real-time tracking. While it's more of a full TMS than a pure bookkeeping service, its QuickBooks integration makes it a powerful tool for managing both operations and finances. If you're running a small fleet and need to streamline your entire operation, Truckbase is worth a look. It's not just about bookkeeping—it's about running your business more efficiently.
How to Choose the Right Virtual Bookkeeping Service
Start by thinking about how involved you want to be in your bookkeeping. If you'd rather hand off everything to a professional, a full-service option like Bench or Mark Pompeo Bookkeeping gives you a dedicated human who handles the details. If you're more hands-on and want to save money, a software tool like Rigbooks or Truckbase puts the control in your hands. Consider your industry—trucking has unique needs like fuel tax and per diem tracking, so a specialized service like ATBS might be a better fit. Also, think about your tech comfort level: do you want automated bank feeds and mobile receipt capture, or do you prefer a more personal relationship? Finally, check pricing and whether they offer a free consultation or trial, so you can test the waters before committing.
Automation and Integration: What to Look For
The best virtual bookkeeping services use automation to reduce manual data entry and errors. Look for services that connect directly to your bank accounts and credit cards, automatically importing and categorizing transactions. For truckers, integration with ELD systems and fuel cards can save hours each week. QuickBooks integration is also key—whether you use a bookkeeper or a TMS, syncing your data ensures your financials are always accurate. Some services, like Bench, use a hybrid approach where automation handles the data entry and a human reviews everything. Others, like Truckbase, automate the flow from dispatch to invoicing to QuickBooks. The goal is to minimize the time you spend on paperwork and maximize the time you spend driving.
The Bottom Line
No matter which service you choose, the goal is the same: get your books in order so you can make smarter decisions for your trucking business. Whether you prefer the personal touch of Mark Pompeo Bookkeeping, the specialized expertise of ATBS, or the DIY control of Rigbooks, there's a solution that fits your style and budget. Take advantage of free consultations and trials to see which one feels right. With the right virtual bookkeeping partner, you'll spend less time on paperwork and more time on the road—and that's where the money is made.