Planning a tented or estate wedding in the Hudson Valley is a unique challenge. You need a planner who understands the logistics of power, permits, and unpredictable weather, while also crafting an intimate, intentional celebration. We've rounded up five top-tier
The Rise of the Tented Hudson Valley Wedding
The Hudson Valley has become a premier destination for couples seeking a blend of rustic charm and refined elegance. Tented and private estate weddings are surging in popularity, offering unparalleled privacy and the freedom to create a completely custom environment. However, these events require a specialized skill set—from navigating local regulations to coordinating with tent vendors and managing on-site logistics. The planners on this list have proven expertise in turning a blank canvas of a field into a seamless, unforgettable weekend.
How We Ranked the Best Planners
We evaluated each planner based on their proven experience with tented and estate weddings, their ability to manage complex logistics (including multi-day events), the clarity of their planning process, client testimonials highlighting their calm under pressure, and their overall design aesthetic. We prioritized planners who offer full-service coordination and a grounded, intentional approach.
Here is a quick look at the five planners who made our list, each bringing a distinct strength to the table for your Hudson Valley celebration.
| Provider | Best For |
|---|---|
| Service Matters North East | Luxury full-weekend estate weddings with in-house floral design |
| Emily Boziwick Events & Design | Modern couples seeking intentional, experiential weekend weddings |
| Cathy's Elegant Events | Type A couples wanting a highly organized, producer-style planner |
| Hudson Valley Wedding Planner for Tented & Estate Weddings | Couples seeking a calm, intentional planner for logistically complex estate weddings |
| The Main Event by Kelly | Detail-oriented brides wanting a structured, luxury planning experience |
The Top 5 Hudson Valley Wedding Planners for Tented & Estate Weddings
#1 Service Matters North East
A screenshot of the Service Matters North East website.
Led by Katie Parent, Service Matters North East is a powerhouse for full-weekend celebrations. With over 16 years of experience, they specialize in non-traditional, tented weekends on private estates and mountain settings. Their relationship-first approach ensures every vendor recommendation is made with your best interest in mind, and their in-house floral design team adds a cohesive, personalized touch. Client testimonials consistently praise their ability to make complex logistics feel seamless and personal.
#2 Emily Boziwick Events & Design
Emily Boziwick brings a background in creative direction and logistics to create experiential weddings for the modern couple. She offers both full wedding day and full weekend planning packages, with a focus on intentional details and elevated design. Her approach is described as grounded and calm, making her an excellent fit for couples who want a thoughtfully curated event without the stress. She serves the Hudson Valley, Catskills, Berkshires, and beyond, with a particular strength in tented weekends.
#3 Cathy's Elegant Events
A screenshot of the Cathy's Elegant Events website.
Cathy's Elegant Events is run by an Emmy Award-winning producer who brings a theatrical level of organization to every wedding. With 16+ years of experience and hundreds of events, she specializes in non-traditional venues like tents, barns, and warehouses. Her process is designed to keep details clear and manageable, making her a perfect match for Type A couples who want a highly organized, deeply personal planner. She serves the Hudson Valley, Catskills, and even destination locations like Tulum and France.
#4 Hudson Valley Wedding Planner for Tented & Estate Weddings
A screenshot of the Rogan & Co. Events website.
Rogan & Co. Events is a full-service planner based in the Hudson Valley, specializing in wedding weekends, private estate weddings, and tented celebrations. Founder Stacey is praised for her calm, professional demeanor and ability to handle non-traditional weddings and last-minute changes with ease. They offer venue scouting, planning, and event management, serving couples across the Hudson Valley, New England, and beyond. Their intentional, grounded approach ensures you can be fully present on your big day.
#5 The Main Event by Kelly
A screenshot of The Main Event by Kelly website.
The Main Event by Kelly is a luxury wedding planning company serving the Hudson Valley, New York, and the Northeast. Kelly Jeanmaire and her team blend an elevated design perspective with highly organized coordination, ensuring every celebration feels effortless. Client reviews highlight her ability to keep detail-oriented brides calm and organized, with monthly check-ins that keep the planning process on track. They specialize in refined celebrations at venues across Saratoga Springs, Lake George, and Upstate New York.
How to Choose the Right Planner for Your Tented Wedding
Start by identifying your priority: is it a full weekend experience, or a single-day event? Look for a planner with a portfolio of tented or estate weddings similar to your vision. Read testimonials that mention logistics, vendor coordination, and how the planner handles stress. Schedule a consultation to see if their communication style matches yours. A great planner will ask about your budget, guest count, and must-haves before diving into design.
Streamline Your Planning with a Simple Workflow
Once you've chosen your planner, set up a shared digital hub (like a Google Drive or Notion workspace) for all contracts, timelines, and inspiration. Use a shared calendar for vendor walkthroughs and deadlines. Automate your guest list tracking with a spreadsheet that syncs RSVPs in real time. This keeps you and your planner on the same page without endless email chains.
Your Hudson Valley Wedding Awaits
The right planner transforms a complex tented wedding from a logistical puzzle into a joyful, seamless experience. Whether you choose the relationship-first approach of Service Matters North East or the calm intentionality of Rogan & Co. Events, each of these professionals brings a unique strength. Trust their expertise, communicate your vision clearly, and you'll be free to savor every moment of your celebration.