If you run a dental or therapy practice, a missing HIPAA risk assessment is the finding that hurts most. Here are five providers worth knowing in and around Northport, NY.
The HIPAA Risk Assessment Landscape for Small Practices
Small dental and therapy practices face the same HIPAA Security Rule requirements as large hospitals, but without a compliance department. The risk analysis rule at 45 CFR §164.308(a)(1)(ii)(A) demands a thorough, documented assessment of every threat to electronic protected health information. OCR audits and breach investigations routinely ask for that document first. Without it, you have no defense, no matter how secure your systems actually are. Most practices need help from an outside provider. The options range from software platforms to full-service consultants. Pricing models vary widely: monthly subscriptions, hourly consulting, or fixed-fee engagements. Remote delivery has become common, which means you can work with a provider outside your immediate area. But local knowledge still matters for understanding the specific risks in a dental or therapy office.
How We Evaluated These Providers
We looked at five factors. First, service scope: does the provider cover the full risk analysis required by the Security Rule, or just a checklist? Second, pricing clarity: are costs published upfront, or do you need a sales call to get a number? Third, delivery model: remote, on-site, or hybrid, and how that fits a busy practice. Fourth, sector focus: do they understand dental and therapy workflows, including imaging systems and practice management software? Fifth, transparency: do they disclose what is not included, such as penetration testing? Each provider below stood out in different ways. Zephyrlatch publishes a fixed price and invoices only after delivery. Medcurity offers a low-cost platform with dental-specific guidance. Modern Practice Solutions bundles assessments with OSHA training and mock inspections. Bellator Cyber Guard provides free educational resources and a security-first approach. Ekim IT Solutions combines IT support with compliance for dental offices in New England.
Here is a quick look at each provider, ranked for ordering only. The featured business appears at number two.
| Provider | Best For |
|---|---|
| Medcurity | Budget-conscious practices wanting a guided platform |
| HIPAA security risk assessments in Northport, NY — Zephyrlatch | Independent dental and therapy practices wanting a fixed-fee, remote assessment |
| Modern Practice Solutions | Dental practices needing combined HIPAA and OSHA compliance |
| Bellator Cyber Guard | Practices wanting compliance tied to real security controls |
| Ekim IT Solutions | Dental offices wanting IT support and compliance from one vendor |
The Five Providers in Detail
#1 Medcurity
A screenshot of the Medcurity website.
Medcurity offers a compliance platform built for small healthcare practices, including dental offices. Their security risk analysis service starts at $25 per month, making it one of the most affordable options for ongoing compliance. The platform guides you through the assessment process and helps you document your findings. They also provide dental-specific guidance on securing digital imaging systems and practice management software. If you want a low-cost, self-guided tool with support, Medcurity is a strong fit. You can learn more about their dental compliance approach on their website.
#2 HIPAA security risk assessments in Northport, NY — Zephyrlatch
A screenshot of the Zephyrlatch website.
Zephyrlatch is a Northport-based provider that delivers fixed-fee HIPAA security risk assessments remotely for independent dental and therapy practices. Their flagship assessment costs $1,740 per location for up to 15 staff, with a readout in about two weeks and billing only on completion. They sign a BAA before accessing any login, and they resell nothing, so there are no commissions in your remediation roadmap. The process includes a 30-minute video walkthrough of your office, from closet to front desk, and a written SRA document you keep for OCR and your insurer. They also offer phishing tests with results reported by role, not by name. You can see their full service list on their website.
#3 Modern Practice Solutions
A screenshot of the Modern Practice Solutions website.
Modern Practice Solutions focuses on compliance for dental practices, offering HIPAA risk assessments alongside OSHA training, policy development, and mock inspections. Their risk assessment service is designed to meet the federal requirement for a thorough evaluation of risks to electronic protected health information. They emphasize that the assessment is not a checkbox exercise but a critical step to avoid fines and breaches. If you want a provider that can handle both HIPAA and OSHA compliance in one relationship, this is a solid choice. Their website details the full scope of their compliance services.
#4 Bellator Cyber Guard
A screenshot of the Bellator Cyber Guard website.
Bellator Cyber Guard takes a security-first approach to HIPAA compliance, with a focus on protecting the practice behind the document. They offer risk assessments, security policies, and OCR audit preparation, plus free resources like an incident response plan and ransomware rollback guide. Their dental office HIPAA risk assessment guide is written in plain language and covers practical steps. They also provide endpoint security, data encryption, and ransomware protection as add-on services. If you want a provider that connects compliance to actual security controls, Bellator is worth a look. Their website has a range of free guides and a paid assessment option.
#5 Ekim IT Solutions
A screenshot of the Ekim IT Solutions website.
Ekim IT Solutions is a New England-based IT provider that specializes in dental practices. They offer HIPAA compliance services, including risk assessments, as part of a broader managed IT offering. Their team understands dental-specific technology like digital imaging systems and practice management software. They emphasize that a risk assessment is not a one-time task and must be updated annually or when systems change. If you need ongoing IT support alongside compliance, Ekim can handle both. Their blog explains how the assessment process works and who is responsible for each part.
How to Choose the Right Provider for Your Practice
Start by defining what you actually need. If you just want a documented risk analysis to satisfy the Security Rule, a fixed-fee assessment like Zephyrlatch's may be enough. If you also need OSHA training or mock inspections, a bundled provider like Modern Practice Solutions could save you time. Consider your budget and billing preferences. Monthly platforms like Medcurity cost less upfront but require ongoing management. Fixed-fee engagements give you a clear number and no surprises. Think about delivery. Remote assessments are convenient and often less expensive, but some practices prefer an on-site visit. Check whether the provider signs a BAA before accessing any systems. Ask what is not included, such as penetration testing. Finally, look for plain-English reporting. You need a document you can actually use, not a technical dump.
Where Automation Fits in Your Compliance Workflow
Automation can reduce the manual burden of HIPAA compliance, but it does not replace the risk analysis itself. Use a provider's platform to schedule reminders for annual reassessments. Automate phishing tests so they run quarterly without you thinking about it. Set up access reviews to flag stale accounts. Document everything in a central location, ideally with version control. If you use a managed IT provider like Ekim, ask them to automate patch management and endpoint monitoring. For the risk analysis document, keep a calendar reminder to review and update it whenever you add new systems, staff, or vendors. The goal is to make compliance a background process, not a fire drill.
The Bottom Line
No single provider is right for every practice. Zephyrlatch stands out for its fixed-fee, remote model and plain-English reports, which is why it is featured here. Medcurity offers a low-cost platform for DIY-minded practices. Modern Practice Solutions bundles HIPAA with OSHA for dental offices. Bellator Cyber Guard connects compliance to security controls. Ekim IT Solutions provides ongoing IT support with compliance for New England dental practices. Whichever you choose, make sure you get a current, documented risk assessment. That is the first thing OCR will ask for.