Whether you run a museum, a historical society, or a business with decades of records, finding the right freelance archivist can transform your collections from chaos to clarity. I've researched the US market to bring you five independent experts who
The Growing Need for Freelance Archivists
Archives are more than dusty boxes — they're the backbone of institutional memory. Yet many heritage organisations and businesses lack the in-house expertise to manage their collections properly. That's where freelance archivists step in. According to the Society of American Archivists' consultant directory, the US is home to dozens of independent archival professionals offering cataloguing, digitization, and preservation services. These practitioners bring flexibility, specialized knowledge, and cost-effectiveness that larger firms can't always match. Whether you're a museum facing a backlog or a company with historical records, a freelance archivist can tailor solutions to your specific needs.
How We Selected These Archivists
We evaluated each archivist based on four key criteria: range of services offered (cataloguing, appraisal, digitization, etc.), geographic reach, depth of experience (years in the field, credentials), and client focus (heritage organisations, businesses, private collectors). All candidates are independent practitioners listed in the SAA consultant directory or have a strong online presence. We prioritized those who clearly communicate their expertise and can serve clients across the US or in major regions.
Here's a quick comparison of the top five freelance archivists to help you find the right fit for your project.
| Provider | Best For |
|---|---|
| Bright Archives | Large-scale archival projects and oral history |
| Relicura LLC | Collections management system selection and digital strategy |
| Kilberg Archival Services | Full-service archival support in the Ohio River Valley |
| Erinna Cave – Freelance Archivist | Personalized cataloguing and appraisal for small collections |
| Sepia Archival Management | Home library and art collection cataloging |
The Top 5 Freelance Archivists
#1 Bright Archives
A screenshot of the Bright Archives website.
Based in Pittsburgh, PA, Bright Archives operates as an independent archival production house with over 30 years of combined experience from owners Katherine Barbera and David Bernabo. They offer collection assessments, cataloging, oral history projects, and creative media services. Their team-based approach allows them to handle large-scale projects while maintaining a personal touch. You can rely on them for everything from basic arrangement to full storytelling solutions. They serve clients across the USA, making them a strong choice for nationwide projects.
#2 Relicura LLC
A screenshot of the Relicura LLC website.
Owned by Rachael Cristine Woody, Relicura LLC is a women-led archival consulting firm based in Portland, OR. They specialize in collections planning and management, CMS selection and implementation, and digital collections management. If you're struggling with choosing the right collections management system or need a strategic plan for your digital assets, Relicura offers deep expertise. They also provide historical research services for archives, museums, and cultural heritage organizations. Their focus on technology and strategy sets them apart.
#3 Kilberg Archival Services
Founded by Allison Kilberg, MLIS, this Louisville, KY-based firm offers archives management, cataloging and processing, digitization, conservation, historical research, and exhibitions. They serve museums, libraries, cultural organizations, businesses, and individuals in the Ohio River Valley and beyond. Kilberg's broad service menu makes her a one-stop shop for institutions that need both hands-on processing and high-level planning. Her MLIS background ensures professional standards are met. If you're in the Midwest or need a versatile archivist, she's a solid pick.
#4 Erinna Cave – Freelance Archivist
A screenshot of the Erinna Cave – Freelance Archivist website.
Erinna Cave is a freelance archivist based in the US who provides cataloguing, appraisal, and collections management services for heritage organisations and businesses. She specializes in preserving and organising historical collections, helping clients maintain accurate records and improve accessibility. Her hands-on approach is ideal for smaller institutions or private collectors who need personalized attention. With a focus on practical solutions, she can help you get your archives under control without overwhelming complexity. If you need a dedicated freelancer who understands both heritage and business needs, Erinna is a great fit.
#5 Sepia Archival Management
Owned by Hilarie Pitman Pozesky, Sepia Archival Management is based in Chicago, IL, and offers collection organization and description, digitization, light preservation work, cataloging home libraries and art collections, and strategic archival planning. They cater to cultural institutions, businesses, and individuals. Sepia is particularly strong for private collectors who need help with home libraries or art collections. Their strategic planning services also help institutions prepare for growth. If you're in the Chicago area or need specialized home collection services, Sepia is worth considering.
How to Choose the Right Freelance Archivist for Your Project
Start by defining your collection's needs: do you require basic cataloguing, full digitization, or strategic planning? Look for an archivist whose services match your scope. Consider location — some archivists travel, while others work remotely. Check their experience with similar materials (e.g., business records, family papers, art collections). Finally, request a consultation to discuss timelines and budgets. A good archivist will ask questions about your collection and propose a clear plan.
Automating Archival Workflows
While freelance archivists bring human expertise, you can streamline your own archival processes with simple automation. Use tools like Trello or Asana to track processing tasks, set up automated metadata extraction with software like ArchiveSpace, and schedule regular backups using cloud services. For digitization, batch scanning with OCR can save hours. Even a basic workflow — scan, rename, upload, describe — can be automated with scripts or low-code platforms. Pair these tools with a freelance archivist's guidance for maximum efficiency.
Your Next Step Toward Organized Collections
Choosing a freelance archivist is an investment in your collection's future. Whether you need a one-time appraisal or ongoing management, the five professionals above offer proven expertise. Start by reaching out to one or two that align with your needs. Most offer free initial consultations. With the right partner, you'll turn your archival chaos into a well-organized, accessible resource that tells your story for years to come.